How Quote Fast works
Six steps. A request comes in, the system applies your pricing logic, and a finished proposal goes out. Here is what happens at each step.
The flow at a glance
RFQ comes in
Request or quote inquiry received
Details captured
Intake form pulls the key variables
Pricing logic applied
Your cost rules run automatically
Document generated
Finished proposal in your template
Engineer reviews
One-click review and approval
Quote delivered
Sent to the customer
RFQ comes in
Request or quote inquiry received
Details captured
Intake form pulls the key variables
Pricing logic applied
Your cost rules run automatically
Document generated
Finished proposal in your template
Engineer reviews
One-click review and approval
Quote delivered
Sent to the customer
What happens at each step
RFQ comes in
A customer, prospect, or colleague sends a request. It could arrive by email, through a form on your site, or through an internal request system. Quote Fast captures the request and routes it into the intake flow.
Details captured
An intake form collects the variables that drive the quote: product configuration, quantities, delivery location, lead time requirements, special conditions. The form is built around your specific quoting variables, not a generic template.
Pricing and cost logic applied
Quote Fast runs your pricing rules: base costs, configuration multipliers, installation estimates, margin targets. Your logic, applied automatically. No manual calculation, no spreadsheet to open.
Proposal document generated
The system assembles the finished proposal in your existing document template. Header, scope section, pricing table, terms, cover page: it matches your standard format exactly.
Engineer reviews
The responsible engineer receives a notification and reviews the draft. One-step approval or a note if something needs adjustment. No document creation required, just a review.
Quote delivered
The finished proposal is sent to the customer and saved automatically. Delivery as PDF or Word document. A copy goes to your Drive folder or CRM, whichever you use.
The result
A finished proposal, in your template
Every request comes out as a ready-to-send document: your format, your pricing logic, your brand. No copy and paste.
Your Company
Industrial Automation
Technical Proposal
Quotation
RFQ Ref
RFQ-2048
Date
12 / 03
Valid until
30 days
| Item | Description | Qty | Total |
|---|---|---|---|
| CM-200 | Conveyor module, 200 mm belt | 12 | € 18,400 |
| CP-08 | Control panel, PLC integrated | 1 | € 9,750 |
| INS-01 | Installation & commissioning | 1 | € 12,300 |
| SVC-12 | Service plan, 12 months | 1 | € 4,200 |
A sample RFQ becoming a finished proposal in under two minutes.
Common questions
Does it use my existing template and brand?⌄
Yes. We configure Quote Fast to output documents in your current proposal template. Header, logo, font, section structure: it matches what you send today.
Can it handle my pricing logic?⌄
Yes, for structured pricing logic (fixed costs, configuration variables, multipliers, installation estimates). We map your pricing rules during the scoping call and encode them into the system.
What formats does it output?⌄
PDF and Word document. Auto-saved to Google Drive. We can also connect to your CRM or file system if you use one.
Does it connect to my CRM or ERP?⌄
It can. Basic CRM sync (create or update a quote record) is available as an add-on. ERP connection depends on your system and is scoped during setup.
Is my pricing data secure?⌄
Your pricing rules live inside the automation we build for you, not on a shared platform. Credentials are stored securely and access is controlled. We do not store your business data on our servers.
Why trust us
Why industrial teams trust Quote Fast
Built from the field
Designed by a System Sales Engineer who wrote these proposals for years, not a generic SaaS team.
Your template and pricing
Configured around your document and your pricing logic, not a one-size-fits-all tool.
Every quote human-reviewed
Your engineer approves each proposal before it reaches the customer.
Your data stays yours
Your pricing lives inside your own automation, not on a shared platform.
See it run on your type of quote
Book a Free Quote Process Diagnostic. We'll look at where your quoting process slows down and how Quote Fast fits.
Get in Touch